Special Events Intern

Department: New York City Ballet Special Events 

Reports to: Special Events Senior Associate
Classification: Unpaid – School credit may be arranged
Internship dates: May – August 2020
Desired time commitment: At least 25-30 hours a week with some flexibility to schedule

POSITION SUMMARY

New York City Ballet is seeking an enthusiastic and responsible individual to support the operations of a dynamic five-person department. The ideal candidate has a strong interest in gaining experience in event production, fundraising, patron relations, database management, and arts administration. 

RESPONSIBILITIES
  • Correspond with patrons by phone and email, field questions, and take event ticket orders
  • Retrieve guest information and facilitate solicitation and courtesy confirmation calls
  • Participate in database management as it pertains to Special Events donors including maintaining donor information and historical event information
  • Draft and proof copy for printed materials, website content, e-mail solicitation, newsletters, and other event marketing correspondence
  • Assist with printing letters, envelopes, and assembling benefit invitations and mailings
  • Manage digital archiving of event files from previous fiscal year
  • Solicit and track in-kind support for benefit events 
  • Conduct donor research for gala dinner seating
  • Compile Special Events Playbill listings for 12-month cumulative giving
  • Organize and manage electronic press and social media clippings for benefit coverage
  • Provide on-site support at benefit and cultivation events as schedule allows
  • Organize and inventory supplies, beverage product, and event materials
  • Long-term research projects as applicable
  • Provide general administrative support as needed
QUALIFICATIONS
  • Professional demeanor, attention to detail, and excellent written and verbal communication skills
  • Ability to multi-task, prioritize, and problem-solve in a fast-paced work environment
  • Excellent knowledge of Microsoft Office (Word, Excel, etc.) and Tessitura a plus
  • Availability to work some nights and weekends

TO APPLY

For consideration, please email your resume, cover letter, and applicant form to internships@nycballet.com with the position title in the subject line. Applications can also be completed online. Incomplete applications will not be considered. No phone calls please.

We encourage all qualified individuals to apply. New York City Ballet is an Equal Opportunity Employer.