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New York City Ballet is one of the foremost dance companies in the world, with a roster of spectacular dancers and an unparalleled repertory. Founded in 1948 by George Balanchine and Lincoln Kirstein, New York City Ballet quickly became world-renowned for its athletic and contemporary style. Widely acknowledged for its enduring contributions to dance, New York City Ballet is committed to promoting creative excellence and nurturing a new generation of dancers and choreographers. The School of American Ballet is the official training academy of the New York City Ballet.

The Finance Assistant is responsible for providing primary administrative support in the daily operations of the office of the Chief Financial Officer at New York City Ballet (NYCB). The ideal candidate is able to exercise good judgment in a variety of situations, maintain a balance among multiple priorities, and possess strong written/verbal communication and interpersonal skills.


MAJOR DUTIES AND RESPONSIBILITIES

  • Prepare reports, draft correspondence, and assist with special projects as necessary
  • Manage the CFO’s calendar, anticipate needs, and make related arrangements as needed
  • Assist with Accounts Payable, including prepare/process invoices for payment, issue checks, etc.
  • Provide reception duties for the Finance Office, including answering main phone line, monitoring walk-in traffic, and sorting/distributing mail within the department
  • Maintain files and filing system (including retention schedule) for important documents, including billing and contract files, board member roster, audit-related correspondence, tax return documents, financial statements, annual reports, etc.
  •  Provide office management for the Finance Office, including the monitoring and replenishing of supplies, company-wide purchasing, and liaising with internal and external parties to ensure facility and equipment repairs as necessary
  • Performs other duties as required and/or assigned

MINIMUM REQUIREMENTS

  • Highest moral character and integrity.
  • Minimum two (2) years of administrative support experience (internships are acceptable)
  • Bachelor’s degree required
  • Strong written and verbal communication skills
  • Strong organizational skills with high attention to detail
  • Must be computer proficient, with a strong knowledge of MS Word and Excel
  • Polished, responsible, proactive and flexible demeanor
  • Ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Ability to handle confidential and sensitive information with discretion
  • Coursework or prior experience with accounting required

Employment is subject to the completion of due-diligence inquiries, including a background check which will take place after a conditional offer is made.

Attributes that help make an individual successful in this role include:

  • Integrity
  • Strong work ethic
  • Excellent organizational and time management skills
  • Detail-oriented
  • Interpersonal skills, including collaboration and communication

Work Environment

While performing the duties of this position, the employee is frequently exposed to:

  • Office setting

 Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the minimum requirements of this position:

  • Position regularly requires sitting for long periods of time and working on a computer

 Position Type/Expected Hours of Work

This is a full-time, non-exempt position and the hours of work are typically between 9:00 AM and 5:00 PM weekdays; additional hours may be required based on departmental need.

Other Duties

Please note that this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

 

New York City Ballet, one of the foremost ballet companies in the world, pursues the highest levels of artistic excellence and innovation. Therefore, we seek to attract, retain, and cultivate the most talented dancers, musicians, designers, stage technicians, and arts administrators. To this end, we are deeply committed to creating and sustaining an organizational culture that values diversity, inclusion, and equity. We are inspired by our founders, George Balanchine and Lincoln Kirstein, who envisioned an authentically American expression of ballet with a company that reflects the rich cultural diversity of this nation. In pursuit of their vision, we are committed to educating, developing, and supporting an organization that embodies diversity in its many forms.

Learn More About Our Commitment to Diversity, Equity, and Inclusion